Xero is already a powerful cloud accounting platform to help keep track of your business’ accounts from many different aspects – your customers, your management teams, and also for the tax man.
But its bigger benefits become clear when you begin tailoring what Xero can do for your business through its library of add-ons & integrations.
These add-ons allow you to connect & compile multiple data sources from across your business. So you can turn it into actionable information to help your business to improve, grow and succeed.
The world of Xero add-ons is pretty special. With over 500 apps available in the marketplace, there are bound to be some perfect for your business.
Here’s our pick of the best Xero add-ons to solve common business problems we often hear.
- Solution #1 – Compliance, Productivity & Payroll Errors
- Solution #2 – Getting timely payments from your customers
- Solution #3 – Reconciling eCommerce transactions with your Accounting Software
- Solution #4 – Too many reports, but none your business actually needs!
- Industry Specific Xero add-ons
- Bonus Solution
- Ready to explore the world of Xero Add-ons?
Solution #1 – Compliance, Productivity & Payroll Errors
Managing payroll and HR is can be an administrative and time-consuming aspect of any business. One also fraught with compliance issues.
A smooth process with organisational consistency is critical. Ensuring correct tax rates, accrual of leave, and superannuation information is correct helps avoid payroll mistakes that cost your business time and money.
Tanda, as a Xero add-on takes all the hard work out of payroll. With access to award interpretation you can pay your staff correctly, and with its scheduling and time clock attendance, it makes forecasting and payroll accurate and compliant.
Your staff will love it too – they get to see their shifts ahead of time, change them and give feedback, and all they do is clock-in and out on their shift. Too easy!
It suitable for businesses with 15-200 employees and works with lots of industries – aged and child care, hospitality, retail, manufacturing and medical plus more.
With Deputy, scheduling, timeclock and communication come together. Designed for shift workers and hourly paid staff, the fully costed rosters is amazing.
The auto-fill feature from previous rosters and the auto-scheduling builds a shift based on your data to find the best employees for each shift.
Features include task-setting for each employee, and clocking in and out is based on face recognition with timesheets created automatically.
Co-founded by Australian Steve Shelley back in 1992 when he needed, well, a deputy, Deputy helps make payroll and rostering for your business simple.
Solution #2 – Getting timely payments from your customers
Getting paid by customers is the most important aspect of any business. Any mismanagement of this process can lead to serious problems.
Efficient systems can prevent cash flow problems in the future. These debtor management add-ons make it super easy, from invoicing right through to scheduled reminders if needed.
Combines smart technology and the human touch to get your invoices paid faster, saving you hours each week, reducing stress and increasing cash flow.
Start with creating customised emails for each customer, set the reminders to automatically send after so many days overdue.
It’s easy to call the shots for each customer – the dashboard gives you a great snapshot of the state of your receivables and lets you monitor progress, send and pause reminders depending on the circumstances of each customer.
It also offers the options for Debtor Daddy to make telephone calls on your behalf or escalate to the debt collectors for the tough ones.
Chaser is designed to strengthen your debt recovery process by letting you personalise for every customer.
From unlimited email templates, the attachment of invoice copies, setting different schedules by customer, escalating unpaid invoices, emails sent with company logos and signatures, it looks anything but automation.
With one click integration and automatic updating, its time to say goodbye to debtors.
Solution #3 – Reconciling eCommerce transactions with your Accounting Software
eCommerce usually works on the premise of a high number of transactions; including processing charges, invoicing, picking and delivering the product.
Now you can have all this information seamlessly entered into Xero with no double entry and no missed sales.
WooCommerce & Xero
If your e-commerce website runs on WordPress (chances are it does), Xero for WooCommerce gives you the ability to store to your cloud accounting software.
With the module installed and configured, each order placed in your WooCommerce store is securely sent to your Xero account, keeping your financial records balanced, and up to date.
All product, shipping, discount, and tax data is also sent to Xero. And when payments are made, they are applied to the appropriate invoice to keep everything in balance, including credit card and bank transfer fees.
RocketSpark is a website designed specifically for eCommerce that you can create yourself.
Tying the e-commerce functionality of RocketSpark with your Xero account, it puts sales transactions into both sides of your business – fulfilment and accounting.
This streamlines your payment reconciliation process, often the most time-consuming and confusing task of e-commerce.
Solution #4 – Too many reports, but none your business actually needs!
There’s likely a heap of information stored in Xero and your other business software, but what does it all mean?
Here are two add-ons that can make good use of this information, turning into something meaningful and actionable.
Turns your Xero numbers into story-telling graphs. Synchronising with Xero, this add-on saves you hours creating your own reports.
Reports can be customised depending on the level of information you need, and your audience they’re for.
Users can look back, as well as forward, see trends, identify issues & opportunities, and set & measure KPIs.
They turn a boring set of numbers into a story, so trends and events can be easily seen (and not missed). Providing greater clarity to increase profitability and capital value.
This is the add-on that the team at Penguin Management use for most of our Xero clients. We create customised reports and forecasting models designed for the specific needs of each client. They can see in a snapshot only the information they need and want, to enable them to make better business decisions and they don’t get distracted by superfluous data.
Wink is all about your business. It doesn’t matter what software you use, sometimes the standard reports don’t quite fit what your business is about or needs.
The Wink Reports team specialise in Xero, and their add-on creates its reports just how you envision them. They take the time to understand your business and its constraints to give you the information at your fingertips.
The graph options can be exported to Excel for further manipulation, saved as a PDF, or emailed on a specified schedule. They can also be branded with your logo and name.
Industry Specific Xero add-ons
Some Xero add-ons are designed for a particular industry, such as retail, manufacturing, health.
Remove the pain point of getting lost in all the choice, and let Zrilo work out what Xero add-ons will work best in your industry or for your particular business type. Complete a short survey via their website, and they’ll send you your tailored recommendations.
And if any of these add-ons can’t help you, or aren’t quite what you are looking for, there is always Zapier.
While not an add-on specifically, Zapier’s strength lies in moving information from one app to another, building processes and automation into your business just like a programmer would. But without the coding knowledge.
Zapier is the link between your systems and managing the push and pull of data. It allows you to set workflows into motion from a single trigger point. Finishing routine tasks automatically, or using a fill-in-the-blank setup.
Ready to explore the world of Xero Add-ons?
Still not sure which Xero add-on will help you solve your business problem? There are hundreds available. Check out Xero’s Add-On Marketplace, and speak to the team at Penguin Management who use Xero every day!
If you have a question about how your business can leverage them, talk to us on +61 2 8298 5301, we can walk you through how it can help your business.